Loox Job Applicant Privacy Notice

Last updated:
March 2023

Purposes of Collection

Loox  Online  Ltd. (the "Company", "we") collect and process personal information about job applicants like you. We do this for the purpose of conducting a proper recruitment process, assessing how suitable you are for the position, deciding whether to hire you and, where relevant, preparing to enter into an employment agreement with you.

In extraordinary cases, we will also use the information we collect to handle complaints and lawsuits relating to your candidacy. For example, if you or a third-party file a complaint or a lawsuit about our handling of your candidacy, or if we need to file a complaint or a lawsuit relating to your candidacy to protect our legal rights.

Personal Information We Collect

Your personal information as a job applicant includes your full name, email address, phone number, , and information presented in your resume or cover letter (such as other contact details, your address, qualifications, skills, preferred hobbies, leisure activities, employment history and photos).

We also collect additional information that you choose to share with us, such as links to webpages or websites you operate online, including your LinkedIn profile, your personal notes to us and any other document you choose to attach to your job application, such as your work portfolio.

We also collect the names and contact details of your application references, as well as information we receive through reference letters or in our discussions with those references. It is your responsibility to obtain consent from  those you provide as references  before you give us their contact information.

You are not under any legal obligation to provide us with your personal information. However, we will not be able to consider your application without this information.

Methods of Collection

The Company collects the information from several sources:

  • Directly from you as an applicant, through documents you provide us and interviews we conduct with you.
  • Recruiters and recruitment or placement agencies
  • References and past employers
  • Publicly accessible sources, such as LinkedIn, where information is publicly available.

Data Retention and Future Use

Generally, we retain information about your candidacy to consider you for future openings at the Company, other than the specific position to which you initially apply. For example, we may contact you if a similar position subsequently becomes available, which we believe may be relevant for you. We will retain the information of candidates for up to 7 years, and for candidates we ultimately hire, we will retain the information of for as long as we employ them and for an additional period of up to 7 years thereafter.

Your Right to Access

You may request to review the information we have about you. Your right to review your information is also subject to the limitations specified in the law,the regulation, and the guidelines of the Israeli Privacy Protection Authority.

Sharing the Personal Information about You

First   and   foremost,   your   information   will   be   shared   with   our  Human Resources  and recruitment team, the manager overseeing the position to which you are applying, and at times, also other members of the team to which the position are applying to belongs.

We also will share some of your information with outside parties that we hire to provide services relating to the purposes mentioned above, such as Recruiters and recruitment or placement agencies, external advisors, and relevant service providers. These parties operate under our instructions, and we   require   them   to   implement   measures   to   safeguard   your   personal information.

If the operation of our business is organized within a different framework, or through another legal structure or entity (such as due to a merger or acquisition), we will share your information with the target entity of the merger, acquisition, or reorganization, and with legal counsels, and advisors.

In   the  extraordinary  case  of  complaints   and  lawsuits   relating  to   your candidacy, we will also share your information with our general counsel and outside legal counsels.

If a law or binding order requires us to, we will disclose your personal information to the parties required under the law or the order.

In any case, we do not sell your personal information to third parties.

Information Security

We implement measures designed to secure your personal information and protect it from unauthorized disclosure, use or copying. We also require all those who have access to your personal information to implement such measures. These measures are designed to reduce information security risks, but they cannot provide absolute security against unauthorized access and use.

Changes to this Policy

The Company may change this policy. Such changes become effective when the updated policy is posted on our website. If the changes materially affect your privacy, the Company will notify you and seek your consent.

Notice to Applicants

In accordance with the law, the Company notifies in writing applicants who were interviewed about the progress of their application, at least once every two months. An applicant who was interviewed and was not hired will be notified within 14 days after the position was filled.

Questions

If you have any questions about this policy or the information we have about you, please contact us by e-mail at: jobs@loox.io

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Alleged infringement notice

If you believe that the Service was used to infringe your copyrights, you may send our designated copyright agent (the "Agent") a written notification that includes substantially the following: 

  1. A physical or electronic signature of the person authorized to act on behalf of the owner of the right that is allegedly infringed;
    1. Loox Privacy Policy for end users available here (the "Privacy Policy")
    2. Loox Terms of Service available here
  2. Identification of the copyrighted work claimed to be infringed, or if copyrighted works are covered by a single notification, a representative list of such elements; 
  3. Identification of the content that is claimed to infringe or to be the subject of infringing activity and the access to which is to be disabled, and information reasonably sufficient to permit us to locate the content, including the exact Service page in which you discovered the allegedly infringing content; 
  4. Information reasonably sufficient to permit us to contact you, such as an address, telephone number, and, if available, an electronic mail address at which you may be contacted; 
  5. A statement that you have a good faith belief that the use of the material, in the manner complained of, is not authorized by the owner of the copyrighted work, its agent, or the law; 
  6. A statement that the information in the notification is accurate, and under penalty of perjury, that you are authorized to act on behalf of the owner of the copyrighted work that is allegedly infringed.

Upon your notification, we may remove or disable access to the content that you claim to be infringing. We may ask you to provide further or supplemental information, prior to removing or disabling access to any content displayed on the Service, as we deem necessary to comply with the law. We may also provide the Service user who submitted the allegedly infringing content, with your contact details, in order for that person to be able to contact you and challenge your claim.

Counter notification

If we’ve removed or disabled access to content that you submitted, pursuant to a notification of claimed infringement that we received, then you have an opportunity to respond to the notice and takedown by submitting a counter-notification to our Agent. To be effective, your counter notification must be a written communication that includes substantially the following:

  1. Your physical or electronic signature;
  2. Identification of the removed content, or of the content to which access has been disabled and the location at which the content appeared before its removal or before access to it was disabled;
  3. A statement, under penalty of perjury, that you have a good faith belief that the content was removed or disabled as a result of mistake or misidentification of the content;
  4. Your name, address, and telephone number, and a statement that you consent to the jurisdiction of the competent courts in any judicial district in which your address is located or in which you may be found, and that you will accept service of process from the person who provided notification or an agent of such person.

After receipt of a counter notification, we will provide the person who submitted the claimed infringement notification, with a copy of the counter notification.

Subject to the applicable law, we may then replace the removed content and cease disabling access to it within 10 to 14 business days following receipt of the counter notice, unless our Agent first receives notice from the person who notified us of the claimed infringement that such person has filed an action seeking a court order to restrain the user from engaging in infringing activity relating to the content on the Service.

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